7 Key Benefits of an Access Control System

Whether you’re managing a school, hospital, government facility, retail store, or corporate office, maintaining the safety of lives and valuable properties is paramount. But relying on traditional locks and keys in this security-conscious era? That is no longer enough—they leave too many gaps for trouble. 

Hence the reason for access control systems. These modern security solutions don’t just regulate who gets in or out, they reduce insecurity, prevent unauthorized entry and unwanted activities, and give you greater control over who goes where and when. 

This guide explains the top seven benefits of an access control system and why it’s a smart investment for you to enhance security and simplify operations.

What is an Access Control System?

An access control system is a security solution that manages the entry and exit of individuals across various entryways within your building or premises. Think of it as a gatekeeper that deters unauthorized persons, while granting entry to authorized users.

To further strengthen security, access management systems notify you about the times people enter your facility. They use different technologies and credentials to determine who gains access. 

For example, each user must present a valid credential at any entryway. The access security system then authenticates it before approving or denying entry.

7 Benefits of an Access Control Syste

Here are the top 7 benefits businesses are switching to an access control system, and why yours should too. From giving employees flexible entry/exit to visitor management, here is what you need to know.

Allow Employees to Come and Go

One of the benefits you enjoy for implementing an access control system is the freedom to “set and forget” employee access permissions. This means you can authorize each staff member and rest assured that they all have access to the areas required to perform their various duties. 

Once they scan their biometrics or key card or enter a PIN code, employees can easily access the necessary places to get their jobs done. And they can leave after work.

No Hassle with Traditional Keys

Limiting access to specific entry points in your establishment requires individual keys. You will even need more if your building is large and has multiple doors. This would mean carrying bulky key rings around, which could lead to confusion among employees about which keys are for which doors. 

However, an access control system rescues the day by saving time for accessing secured areas and saving you from visiting the locksmith to fix faulty keys. Key duplication is another downside you definitely want to avoid.

Traditional keys can be duplicated, which exposes your business to unauthorized access. If your staff fails to return the keys by the close of work, it leaves you vulnerable, forcing you to change your locks. And one lost key could mean changing every lock. However, access management systems get rid of this.

Keep Unwanted Visitors Out

This is one of the benefits of an access control system that we cannot overlook—the ability to restrict unwanted guests. It ensures that unwanted visitors do not get into your building. Because each door requires valid credentials to unlock, only those you’ve issued credentials to can access the area. 

This guarantees that whoever is in your company at that moment is meant to be there, irrespective of whether you know them or not. At the same time, access security systems act as a deterrent for visitors with negative intent, thereby protecting your organization and employees.

Controlling Access Times

With a modern access control system, businesses can set specific access times for staff and visitors, so you can determine who is allowed to enter certain areas. Administrators can adjust access permissions remotely while maintaining security protocols. 

Simultaneously, it allows you to track who and when someone enters and leaves a room/office on your premises. For instance, you can set your system to only permit IT personnel into the server room from 10:00 am to 2:00 pm. 

This way, you can track staff attendance and emergencies, or know which staff was on-site in case of any incident or challenge.

Increased Security for Sensitive Areas

Sensitive information like financial documents, health records, and client information are often stored in offices and company servers and should be protected. Installing access management systems preserves these documents by restricting access to each network or computer, IT server rooms, and other offices where such data is stored. 

By doing so, only assigned and trusted people can gain access to such information. And if anything goes wrong or missing, tracking the culprits will be easy. This is one of the top benefits of an access control system that every modern business should take advantage of.

Setting Specialized Access Parameters

Administrators can assign access depending on specific times, roles, or time-dependent restrictions—thanks to access security systems. With the help of different access control models, you can be sure that only authorized individuals are entering sensitive places while retaining records of who accessed them.

Different businesses have different needs, which is why access systems come with flexible control models:

• Role-based access control lets you assign access based on pre-defined roles.
• Rule-based access control allows system owners and administrators to set rules and restrictions on permissions.
• Attribute-based access control grants access based on the analyzed traits or attributes of the staff member instead of only their precise role.
• Mandatory access control allows only a designated authority to approve or deny access.
• Discretionary access control lets an admin authorize any user, and that user can modify and distribute these privileges to other employees of the organization.

Overall, an access management system gives you the flexibility to set specialized access parameters and make adjustments at any time.

Visitor Management

Advanced access control systems integrate with visitor management systems to capture visitor information, grant them temporary access, monitor their movements, and send notifications on arrival and exit. 

Visitors will be required to register their credentials, which grants them temporary access to fulfill their purpose of visiting, giving your company complete security. These might include suppliers, delivery drivers, dispatch riders, or food vendors.

How Coram's Access Control System Stands Out?

What sets Coram apart from other access control systems? It combines advanced features, user-friendly customization, and robust, cloud-based technology. Coram’s access control system is cloud-based, meaning no local servers or high maintenance costs. 

It gives admins total control to regulate who can enter specific doors and when—using a card, a designated mobile app, or Bluetooth. Every access attempt is logged and visible in real-time on the user’s cloud dashboard. 

Need custom schedules? Coram lets you lock and unlock designated doors during pre-defined timeframes and restricts entry to only authorized staff. Even better, it integrates smoothly with existing video surveillance systems. 

You receive instant alerts for tailgating detection, unauthorized access, and gain instant access to video footage for investigations or audits. And whether you’re managing a single building or multiple buildings and user profiles, Coram scales with your business and keeps operations running. 

Plus, you don’t need to fear network outages or power failures—thanks to its backup battery and access control board, which stores a local copy of access permissions. Ultimately, Coram delivers flexible, scalable, and smart access control that adapts to your company’s security needs.

Conclusion

Security is not a “nice-to-have” anymore—it’s essential. And access control systems are no longer futuristic; they are proactive, practical safety solutions for the current security challenges modern organizations face. 

From granting employees smooth entry to preventing unauthorized access and customizing permissions for sensitive zones, the benefits of an access control system are too valuable to ignore. An access management system helps you stay proactive, boost safety, improve efficiency, and give you peace of mind. 

And with advanced solutions like Coram’s, you’re not just securing doors and buildings, you’re securing lives. Ready to take security seriously? Now is the time to make the switch.