Best Keyless Entry Systems for Businesses in 2025

Managing keys and access cards can be a hassle for modern businesses. Losing a key means wasting hours on rekeying locks. An employee leaving requires collecting old keys and making new ones. 

As your company expands, these problems multiply, leaving you with more security gaps than control. This frustration builds quickly, and traditional locks and keys simply cannot keep up with a modern business. 

They offer no visibility into who accesses your premises. You are left struggling to balance your team's need for easy access with your facility's need for stringent security. A modern keyless entry system for business is designed to solve these exact problems. 

The best keyless entry solutions in 2025 replace physical keys with digital technology. This means you can grant or revoke access instantly from your phone, see a log of every access event, and secure every door with an access code, password, or mobile credential.

In this article, we will guide you through the top keyless solutions to help you choose a system that fits your workflow, budget, and security goals.

What is a Keyless Entry System for Business?

A keyless entry system for business is an electronic security solution that replaces traditional locks and keys. Authorized people use a credential to unlock the door; this credential can be PIN codes, passwords, or biometrics like fingerprints.

A modern keyless entry system gives you precise control, allowing you to grant or restrict access instantly. Administrators can see who comes and goes, and ensure that only the right people can enter your premises at the right times.

Best Keyless Entry Systems for Businesses

When choosing a keyless entry system for your business, it’s important to balance security, usability, and administrative control. Below are three top-tier solutions for 2025 that combine modern technology with reliable access control.

Coram

Coram offers a cloud-based keyless entry system that is ideal for businesses of any size (a single office or a multi-site enterprise). Its platform lets you centrally manage access permissions, monitor door activity, and generate audit logs, all from an intuitive dashboard. 

One of Coram’s standout features is its hardware-agnostic architecture: it works with your existing card readers and locks, so you won’t necessarily need to overhaul your setup. Even during internet outages, it maintains local access because its control board stores permissions. 

Coram doesn’t stop at access control; it integrates with video systems. Every entry event can be linked to camera footage, letting administrators see who tried to enter, when, and whether the attempt was allowed or denied. This makes Coram a whole security intelligence platform.

Overall, Coram is a strong pick if you want a modern, scalable, and unified solution. It is an excellent choice for organizations that want to reduce complexity and stay future-ready without ripping out their existing infrastructure.

HID Mobile Access

HID Mobile Access brings a mobile-first approach to keyless entry. Rather than depending on key cards, staff can use their smartphones, tablets, or wearables to gain entry. This system supports both tap-to-unlock (like a card) and a “Twist & Go” gesture that works from a short distance.

Administrators get cloud-based tools through the HID Origo portal to issue and revoke credentials over the air, so there's no need to manage physical cards. When someone leaves the company or loses their device, you can deactivate access instantly. 

From a security and convenience standpoint, HID Mobile Access is a fantastic keyless entry system for business environments where mobility matters, or where you want to phase out traditional key cards. It is particularly suitable if you’re prioritizing a modern and flexible access control model.

Brivo Access

Brivo Access is one of the most widely used cloud access control systems for businesses. It gives facility managers strong control over who enters, when, and how, while administrators can manage everything from a browser or mobile device. 

One of its biggest selling points is ease of use. Many business users praise Brivo for its intuitive mobile app and real-time visibility into door events. Although it's a keyless entry system for business, it still supports traditional key cards and fobs, giving you flexibility.

That said, Brivo is subscription-based, so you will need to budget for recurring costs.  Because it is cloud-dependent, a stable internet connection is important. If your connection goes down, some remote functions may temporarily become unavailable. 

Despite these trade-offs, Brivo remains one of the best keyless entry systems for business use. It combines functionality, user-friendly admin controls, and reliable remote access management.

How Do Keyless Entry Systems Work?

Keyless entry systems for business work by granting or revoking access to individuals after authenticating their credentials. When a user presents their credential (access codes, biometrics, or passwords), the system gets to work verifying that credential. 

The reader on the door sends the information to a central controller. This controller instantly checks the credentials against a pre-approved list. This verification happens in a split second, so there's no frustrating delay at the door.

Based on that verification, the system takes action. If the credential is approved, the controller sends a signal to an electronic lock mechanism on the door, releasing it and granting access. If the credential is denied, the door stays securely locked. 

But the functionality doesn't stop there. The best keyless entry system for business also keeps a detailed log of every entry attempt. It records who tried to enter, what time they tried, and whether they were granted access. 

Many systems can send you real-time alerts and integrate with surveillance cameras, so you have a holistic view of who is accessing your property and when.

Types of Keyless Access Control Systems

Once you have decided to upgrade your security, the next step is to choose the right type of keyless entry system for your needs. The best solution depends on your business workflow, security requirements, and budget.

Proximity Access Control Cards

You’ve likely seen these at modern offices and hotels. Proximity access control cards use RFID technology to grant entry. The RFID reader on the lock exchanges signals with the RFID chip incorporated in the card, and approves access when they are in proximity. 

Proximity access management cards are commonly used in office buildings, hotels, and other commercial buildings. This is a fantastic option for businesses with many employees, as issuing and managing cards is straightforward. 

They’re also highly convenient and easy to use. For a swift and professional access solution, a proximity keyless entry system for business is a top contender, offering a great balance of security and user-friendliness.

Key Fobs

These small devices grant access at the tap of a reader, attach easily to a keyring, and function on the same proximity technology. Their small size and robust build make them less prone to bending or damage compared to cards.

Fobs are an excellent choice for environments where employees are on the move, and are often used in commercial buildings or multifamily properties. 

They last longer than keys and are less likely to be duplicated unlike traditional metal keys. Generally, fobs provide a sturdy and reliable way to control access to your facility.

Keypad-Based Commercial Door Entry System

For a security solution that requires no physical credentials at all, consider a keypad-based system. Authorized users gain entry by typing the necessary keys or a unique PIN code on a door-mounted keypad. This eliminates the cost and hassle of producing and distributing cards or fobs.

The beauty of a keypad-based commercial door entry system is its simplicity and direct control. You can assign individual codes to track who enters and when they do, or create temporary codes for visitors and contractors that you can deactivate after use. 

It is a highly cost-effective option, especially for smaller businesses or for securing certain internal doors, such as server rooms or storage closets. This makes it a major type of comprehensive keyless entry system for business.

Benefits of Keyless Entry Systems

Upgrading your business's security is one of the best investments you can make. While traditional locks and keys have been the standard before now, they come with a host of modern-day vulnerabilities. 

A modern keyless entry system for business addresses these issues head-on. Let's explore the key benefits that make these systems a must-have.

Top-Level Security and Complete Access Management

The most significant advantage of a keyless entry system is the substantial boost in security. Traditional keys are easily lost, stolen, or copied without your knowledge, leaving your property vulnerable. 

A keyless system prevents this risk entirely by granting access through unique PIN codes, key fobs, or mobile credentials. This means you control exactly who can enter your premises and when they can. 

If an employee leaves or a credential is lost, you can instantly revoke their access with a few clicks, without the cost and hassle of rekeying all your locks.

Unmatched Convenience and Ease of Use

You will no longer struggle with fumbling keys at the door. A keyless system permits only authorized entry, allowing them quick and easy access with a simple code or tap. 

This is particularly valuable for employees whose hands are full or for granting secure access to visitors and delivery personnel. 

Furthermore, the best keyless entry system for business often features sleek, modern designs that improve the professional aesthetic of your entryways.

Remote Management

One of the most practical features today's business owners need is remote access control. Whether you are off-site for a meeting or managing multiple locations, you can lock and unlock doors from your smartphone. 

Did you forget to lock up after closing, or need to grant temporary access to a contractor while you are away? It is not a problem. This remote capability, often paired with auto-lock schedules, ensures your facility is always secure according to your specific plans, giving you peace of mind 24/7.

Cost-Effectiveness and Simplified Management

For businesses with multiple employees or high turnover, the cost of constantly cutting new keys and rekeying locks can add up quickly. A key card entry system or other keyless solution cuts these expenses. 

There are no physical keys to copy. When you need to update access (for a new hire, a departing employee, or a temporary visitor), you simply add or delete a user credential in the digital system. 

This process saves you both time and money, and allows you to focus on running your business.

Flexible and Customizable Permissions

Every business has unique needs, and a quality keyless system can adapt to them. You can create custom access schedules, for example, allowing cleaning teams access only during specific hours. 

You can also set different permission levels, guaranteeing employees only enter areas relevant to their work. This level of customization strengthens security and creates an efficient, streamlined flow of people within your space.

Final Takeaway

A well-chosen keyless entry system for business puts you in full control of your security. You worry less about lost keys, duplicated cards, or guessing who accessed what area and the time they did. 

Instead, you gain full protection, faster access for your team and visitors, and a smoother way to manage every entry point in your facility. These advantages are becoming the new standard for businesses that want to stay ahead of rising security demands and operational complexity.

Companies adopting these systems now are positioning themselves for the future. Your competitors are already modernizing their access control, and customers expect secure environments. 

A keyless system helps you meet those expectations while improving the daily business operations. Upgrading doesn’t have to be overwhelming. Solutions like Coram work with many existing card readers and door hardware, so you don’t need to tear down your current setup. 

You can improve your security step-by-step, starting with the most important regions. To implement a safer, more efficient workplace, try Coram for free today and see the difference for yourself.